20, COMMUNICATIONS WITH LEAGUE
Back

DIRECTIVE 20

COMMUNICATIONS WITH LEAGUE FAILURE TO COMPLY WITH LEAGUE DIRECTIVES

20(a) WRITTEN COMMUNICATIONS

All rulings within the "Official League Handbook" and the current "Management Committee Directives" and any subsequent

paperwork or written communication issued to teams, will clearly state to which specific member of the committee / council any such written paperwork should be returned to or to which member a response to communication should be made or forwarded to.

 Failure to send paperwork to the correct council member will result in a fine of £10.00 being issued against the offending club together with any additional costs that are incurred in redirecting of the paperwork.

 20(b) ELECTRONIC MAIL COMMUNICATIONS

 Almost all information sent to teams, within the Solihull & District Oakbourne League, is done electronically. Team must supply a “priority” email address for this purpose and also designate a specific mobile phone number that an advisory text message can be sent to for urgent items if required. If a reply to an email is required you will be asked in the email to reply, if this is the case the email communication sent to teams must be acknowledged using an "email reply" procedure, this being the simplest way of ascertaining which email is being replied to. (No replies by phone, text message or "fresh" email)

 Teams must send their reply to the original sender of any specific email.

 Using the designated mobile phone number, the sending of all “urgent” electronic mail with be advised to teams by means of a text message, sent shortly following the sending of the electronic mail communication, showing the amount of time allowed for a reply of acknowledgement to be sent.

 From time to time, there may be certain issues of electronic mail that need no text advice or team acknowledgement. This too will form part of the electronic message.

 Teams are expected to reply as quickly as possible to all electronic mail that is sent. If a team fails to acknowledge electronic mail within a 48 hour period they will be issued with a fine of £20.00, in the first instance. Repetitive failure to comply with this directive will be referred to the League Council who may issue further fines, or deal with the club concerned, as they deem fit.

 Team should also be aware that occasions may arise when you are expected to reply faster than the directive deadline. If this should be the case, the text message will advise of when the reply is required by. (in the same manner as anything deemed "urgent") Failure to reply, as requested, in this instance will be dealt with in the same manner as shown for 48 hours deadline replies.

 20(c) FAILURE TO COMPLY WITH DIRECTIVES OF THE LEAGUE

 From time to time, the league management committee will issue written, or emailed, information, as a directive, to teams that will request something to be done by a given date. Any failure to comply, by any team, will be taken as a serious matter and any offending team will be issued with a fine of £20.00. Persistent offenders will be referred to the Management Committee who may issue a maximum fine of £50.00 and / or deal with the matter as they determine each individual case warrants..

 In the event of the directive involving a fee due, the fee, and additional fine, will be due at the next scheduled league meeting and any failure to provide the payment as is then requested will result in additional fines for non-payment of fines (as per league directives) and the possible suspension of the team concerned.