ANNUAL GENERAL MEETINGS
This section shows the basic details covering procedures regarding League Annual General Meetings, as required by the
Birmingham County Football Association, whom the league is affiliated with. Further, it includes specific items that have been agreed by the ruling league council in respect of procedures for nominations, procedures for proposals to be made at such a meetings and also clarifies the voting rights of members of the league council itself at such meetings.
50(a) The Annual General Meeting shall be held not later than the last day of July in each year, although the meeting should ideally be scheduled for June in any given year. At such a meeting the following business shall be transacted provided that at least above 50% of Members are present and entitled to vote:-
(1) To receive and confirm the Minutes of the preceding Annual General Meeting
(2) To consider any business arising there from.
(3) To receive and adopt the Annual Report, Balance Sheet and Statement of Accounts.
(4) Election of Clubs to fill vacancies (as recommended by the Management Committee).
(5) Constitution of the Competition for ensuing season.
(6) Election of Officers and Management Committee.
(7) Appointment of Auditors
(8) Alteration of Rules, if any (of which notice has been given).
(9) Fix the date for the commencement of the season and kick off times applicable to the Competitions.
(10) Other business of which due notice shall have been given and accepted as being relevant to an Annual General Meeting.
50(b) A copy of the duly audited/verified Balance Sheet, Statement of Accounts and Agenda shall be forwarded to each Club at least fourteen days prior to the meeting, and to the Birmingham County Football Association, wherever possible.
50(c) A signed copy of the duly audited/verified Balance Sheet and Statement of Accounts shall be sent to the Birmingham County Football Association within fourteen days of its adoption by the Annual General Meeting.
50(d) Each Member Team shall be empowered to send two delegates to an Annual General Meeting. Each Club shall be entitled to one vote only. The club vote is designated to the registered Club Secretary. Should the Club Secretary not be able to attend the meeting, the Secretary concerned must advise (in writing / email) the League General Secretary who the club wish to be given the voting rights at that specific meeting. If notification is not received prior to the date of the meeting the club concerned will forfeit their vote.
50(e) Clubs who have withdrawn their Membership of the Competition during the season being concluded or who are not continuing Membership shall not be entitled to attend.
50(f) All voting shall be conducted by a show of voting cards, or hands, unless a ballot be demanded by at least one of the delegates, qualified to vote, or the Chairman so decides.
50(g) No individual shall be entitled to vote on behalf of more than one Member Club.
50(h) Any Member Club failing to be represented at the Annual General Meeting, without satisfactory reason being given, shall be fined £50.00 (Please Note: The Annual General Meeting is deemed, by the League, along with all other meetings called, to be a mandatory meeting. As such there is unlikely to be acceptable of any reason given for not attending)
50(i) Officers and Management Committee members shall be entitled to attend and vote, on league proposals and general issues, at an Annual General Meeting, assuming they are intent on standing for re-election. Without exception, Council Members are ineligible to take part in any vote for re-elections of anyone deemed to be a League Officer or existing Council Members.
RE-ELECTIONS and NOMINATIONS
50(j) Retiring Officers shall be eligible to become candidates for re-election without nomination. It is expected of all League Council members that they make their intentions known in plenty of time for member teams to be advised of the situation, within the laid down time scale, so that further nominations for persons to stand for election can be made by the deadlines set for such business.
50(k) All other candidates for election as Officers or Members of the Management Committee shall be nominated to the League General Secretary in writing, signed by the Secretaries of two Member Clubs, not later than 14 days prior to the Annual General Meeting in each year. Deadline dates for such business, will be issued by the league to all teams. Prior to the Annual General Meeting, the names of the candidates for election, so nominated, shall be circulated to all member teams eligible to attend the meeting.
50(l) As with nominations, any proposals must be sent to the League General Secretary in writing, signed by the Secretaries of two Member Clubs, not later than 14 days prior to the Annual General Meeting in each year. Deadline dates for such business, will be issued by the league to all teams. If accepted, prior to the Annual General Meeting, the proposals made shall be circulated to all member teams eligible to attend the meeting, together with any recommendations forthcoming from the existing League Council.