9(a) NEW PLAYER REGISTRATION FORMS
A “new player” is deemed to be one that the team do not hold a relevant Player ID card for. If this is the case a player registration forms (to be downloaded from the league web site) must be completed and forwarded to the registrations secretary for approval and process. Club and individual player must enter all the required information, on these forms. Club secretaries should be aware of all the requirements as if the forms are not completed correctly the registration will not be processed. (Also refer to 9(b) for further details of all the items required on these forms)

On the player registration forms, players must show ALL other clubs that they played for during the previous season. Any details omitted may cause immediate permanent suspension.

On the player registration forms, players must show ALL other clubs that they will be playing for during the current season. Should they join another club after filling in this form and being registered within the league, they do undertake by signing the form, to advise the team who are part of the Solihull & District Oakbourne Football League immediately. The team concerned must then pass on this information, immediately, to the league, via the League General Secretary.

Any failure of any member team to advise of detail changes to the league, with regard to a squad member signing for another team outside of the actual Solihull & District Oakbourne league, will be liable for an immediate fine of £10.00 (per detail) and the matter will be further reported to the ruling league council who are then able to take further action as it deems fit.

9(b) FURTHER NOTES ON REQUIREMENTS from teams/players with regard to the registration forms for players.

The form must show :-
(i) The name of the member club.
(ii) The player surname.
(iii) The players correct Christian names.
(iv) The players current address, including postcode.
(v) A home or Mobile contact number for the player.
(vi) The players correct date of birth.
(vii) Clubs played for during previous season. (excluding the member club itself)
(viii) Other Clubs signed for in the season of application.

Further, the player must sign (his normal signature) WITHIN THE CONFINES OF THE BOX available on the form. NOTE: If the player signature is not within the space provided, the registration will be deemed to be unacceptable and not processed. A new form will be then required to be filled in and signed.

The player signature must be witnessed by a registered club official who must sign, enter their name and signify their position within the club. Should the witness not be registered within the league, the registration will be deemed to be unacceptable and not processed. Again, a new form will, then, be required.

9(c ) PLAYER PHOTOGRAPHS

Player photographs are accepted via email, as an alternative to pictures taken and then adhered to the player registration forms. If digital pictures are sent by email, they should not be reduced in size. They must have, at least, the head and shoulders of the player with a reasonable area either side of the face that can provide for easy “cropping” and “editing” Image files should be named as the “player name” Teams that are unsure of the requirements should contact the Registrations Secretary who will send them an example of the type of image that is acceptable. Whilst the rulings, shown below, basically refer to pictures being sent in “adhered to the registration forms”, they also have stipulations within them that also refer to any digital pictures that are sent by email.

(i) The player photograph must be passport sized and passport quality. It must be a head and shoulders picture. The player must not be wearing a hat of any description. The photograph must be a recent one of the player applying for registration. Scanned images will not be accepted.

(ii) If the player photograph is submitted, together with the registration form, it should be adhered to the form in the space provided. The use of a glue stick is recommended as use of sellotape, and a multitude of other products, will damage and, therefore also, distort the image making it unacceptable. Please do not write on the back of pictures as it can destroy the printed surface and make the processing of such a picture impossible.

(iii) Each team should be issued with an information sheet about player photographs that shows examples of acceptable and not acceptable pictures. (These examples are also shown within the relevant directive on the league web site)

Please note that if the photo submitted is deemed to be not acceptable, the registration of the player will not be processed.

(iv) With regard to all the player photographs already held within the league records. Existing member teams, within the Solihull & District Oakbourne Football League, season to season, will be issued with a list of players for which the file picture is still acceptable. If a picture is deemed required for a player who has previously been registered with the team, the club must send a new current photograph with the new form for the current season or the registration of the player will not be processed.

FURTHER: Teams who may have younger players, whose features change a lot within a particular season would be well advised to submit a recent one even if they have not been requested to do so. Any council member who, on inspection of ID cards, feels that a photo is "out of date" can report the matter to the registrations secretary who will request a current, new, photograph of the player such reported. This player would then become ineligible to play for the team until the photograph is received and a new ID card issued to the member team.

Player photographs may, if the member teams desire, be updated at any point within the actual season. Should the team wish to update a picture they should arrange this with the registration secretary. Players having their photos updated in this manner, and not by direction from the league, would still be eligible to play for the team using their existing ID card. When the updated photograph is processed, and a new ID card is available, the team will be issued with the new ID card in exchange for the old one.

Note : New Player Registration Forms are to be downloaded from the league web site. It is the responsibility of the teams to ensure that they print enough copies for their requirement. This instruction is also the same for official registration forms. match forms and referee match forms.